Building Maintenance Inspection Checklist

For property managers and landlords, it’s vital to keep your property properly maintained to ensure it’s safe for its residents. The best way to do this is with a building maintenance inspection checklist.

You need to fully understand what requires regular inspection and also what may need to be regularly changed and updated.

Importantly, ensure residents themselves understand what they should be having inspected frequently in their building.

Building Maintenance Inspection Checklist

Make sure that your rental property or residential block is maintained frequently with the following building maintenance inspection checklist:

Smoke Alarms and CO2 Monitors: 

Check all smoke/fire alarms are working, and that they have fresh batteries installed. This is an important precaution against fires.

Also check to see if all CO2 monitor batteries are still working, and that the devices are plugged in.

If your building has more than one carbon monoxide detector installed, check to see if they all show identical levels of battery life. If levels vary between detectors, consider replacing the batteries in every unit.

Windows and Doors (Locks and Leaks):

Windows and doors typically require regular maintenance with their hinges and other components. However, that’s not the only thing they should be inspected for. Make sure all windows and doors are secure by checking for cracks, chips or other damage.

If any of the windows are broken or cracked, make sure they are replaced as soon as possible.

When inspecting doors, make sure that the locks are secure and aren’t damaged. If any locks are broken, it’s important to arrange for them to be replaced as soon as possible.

As well as this, regularly inspect doors for any signs of water damage, particularly on thresholds or around door frames. Water damage here can indicate that your building is experiencing water leaks. This needs to be attended to as soon as possible. Also, check for sagging doors and window sills to identify any damage.


Check that utilities are connected and working properly. These include electricity, water, and gas (if the property has gas).  Make sure that all utilities are operating correctly and use a multimeter to check for any anomalies.

Importantly, ensure that all main electric wires are inspected regularly and updated in accordance with health and safety regulations. Make sure that all main electric wires are undamaged and undeteriorated. They should be clear of any paint or other substances, and their insulation should be in good condition.

If the meter box is located outside of your property, check that it’s locked and secure. Make sure that there are no open access points or any other security risks.

Leaks and Water Damage

Check for any leaks in the pipes of your building and, where possible, it’s best to inspect them behind all sinks and bathrooms. If you notice any leaks, make sure that you replace the pipes immediately.

Installing a water monitor in each property is an easy way to keep an eye on water use. This is useful in case of flooding. These devices automatically shut off the flow of water when they detect heavy use and calculate the cost of water usage. This allows you to catch any major leaks quickly so they can be taken care of.

If you don’t have these monitors installed in your properties, consider getting them installed so that you can be sure to prevent water damage.

Foliage and Insect Infestation

Check that all plants, grass, and shrubbery are healthy. Make sure you know what type of plants are growing on your property. So, if any need to be treated for disease or bugs, you know what to look for.

Pests like rats and mice can easily find access points to your building through cracks in the exterior. Be sure keep an eye out for any gaps. Additionally, check that all fences are secure and that there are no holes or gaps that allow animals to enter.

If it is necessary to treat the exterior of your property, make sure that the treatment isn’t affecting any of the foliage or other vegetation on your property. You should also make sure that humans and animals aren’t exposed to any chemicals.

As a rule, you should also check to make sure that there are no insects living on your property. These include flies, bees, wasps, and mosquitoes that could harm people or animals.

Communal Areas

Check that your communal areas are clean and free of debris. Make sure that all furniture is safe to use, and that none has any loose or damaged legs.

Check for cobwebs and dirt, and if it’s necessary to clean these areas use a safe cleaning product. Make sure you follow all product instructions when cleaning your property. Additionally, make sure you avoid any health and safety hazards.

If it’s necessary to clear any debris from your communal areas, wear protective equipment and dispose of all waste properly.

Consider also hiring cleaners to take care of communal area cleanliness. Especially if you can’t get to it yourself. It might make a big difference.

Gutters and Pipes

Check that your gutters are clear of any obstructions, and don’t leak. If they are leaking, make sure someone repairs them as soon as you can.

You might want to hire someone for a full exterior inspection at least once a year. This person should check for cracks or holes in the exterior.

If you spot any damage, make sure that it’s repaired as soon as possible to avoid long-term damage.

Bins and Recycling Facilities

Make sure that all bins are clean, with no unpleasant odors. Make sure they are in good condition, and that the lids don’t stick.

Check that your recycling facilities are clean and easy to use, with clearly labeled recycling bins.

Make sure any broken or unusable bins are disposed of immediately, and that any recycling facilities with a lid don’t have a lock on them.


Exterior and interior paint jobs are important to keep on top of, as well as flooring. Keep an eye out for any damaged, chipped or peeling paint, and repair damage as soon as you spot it.

If your property has a lot of foot traffic, consider investing in new floors more frequently to protect them and make them last longer.

Check that your property’s exterior is free of all moss, lichen, and algae. These can take hold very quickly if left alone. So, clear these regularly and hire someone to paint over the affected areas.

Importantly, check that your building is clean, free of pests, and well-maintained if you want to avoid costly repairs in the future.

Take a walk around your property and check that everything is in order, from the outdoor furniture to any cracks in the exterior. Make sure you aren’t exposed to hazardous chemicals, and that you hire a professional for any serious checks or fixes. You want to ensure you’re adhering to a comprehensive landlord inspection checklist.

If residents complain about a problem, it’s always best to fix it sooner rather than later. This prevents long-term problems as well as resident complaints. 

If you’re the freeholder of your property block, it’s important to check your specific freeholder responsibilities before carrying out any maintenance work or repairs.

Author Bio

Scanlans Property Management 

Scanlans Property Management is a leading residential block management company, providing block management services for Landlords and leaseholders.